When you decide to say ‘I do” Let the Lord Elgin help create that special day for you
Congratulations on your engagement!. Please view our frequently asked questions to help you
organize and alleviate some of those burning questions:
What is the cost
for the banquet space?
Normally there is
no charge for the function room provided that the minimum food revenue
is met. Usually a minimum of 50 guests is required to reach the
required sales.
Do
I need to provide a deposit?
Yes a deposit of
$500.00 is required to secure the venue.
Is
there a cost for a honeymoon suite?
Should your guests
pick-up (consumer) 40 guestroom nights or more in total, a complimentary
suite will be provided for one night.
Menu
selections and services provided for your special day at the Lord Elgin:
All current menus
both plated and buffet are listed on our website. Many guests prefer to
tailor their menu to reflect their taste or familial background. Our
Chef would be happy to meet with you to discuss your ideas, make
suggestions and schedule a tasting.
See our wedding menu.
Does the Lord Elgin
provide menu tasting?
The Lord Elgin will
schedule a sample tasting upon confirmation of the clients’ intent to
hold their event with us.
A maximum of three
people may attend the menu tasting; an additional cost of $20.00 will
apply should you want others to attend.
Does the Lord Elgin
prepare any extra plates? When should I provide my final guaranteed
attendance for my wedding?
The Chef will
prepare for an additional 2% over the guarantee attendance. When you
first place the booking; the Lord Elgin will have you estimate the
attendance. This will allow us to determine the best function room to
suite all of your needs, wants and expectations. The food and beverage
may also be selected at this time; the menu must be pre-selected one
month prior to the wedding day; two weeks prior to the event day we
require the most accurate estimate of guaranteed attendance for the food
and beverage, and a minimum of 72 business hours for the guaranteed
attendance.
Dinner Wines
Most guests choose
their wine selection from the Lord Elgin’s wine lists. However should
you wish to bring in your own wine to be served during the dinner the
following regulations will apply:
A corkage fee of
$8.00 per bottle will apply
-
You must obtain a special occasion permit from the L.C.B.O and provide it to
the Lord Elgin two weeks prior to your wedding day. The permit will be
posted in the function room during the time the wine is consumed.
- Should you choose to bring in your own wine, the bar will be closed
during the duration of the time the wine is being served and consumed.
The Lord Elgin license and client permit are never to operate
simultaneously.
What is the cost of
a cash bar? How does a cash bar work?
A “cash” bar
implies that your guests will pay for their own beverages. A “host” bar
or “open” bar implies that you will pay the clients beverages.
Subsidized beverages may be arranged. This mean you pay a portion of
the cost for a beverage so that your guests receive a lower price during
a “cash” bar.
If choosing a
“host” bar, you may have the option of deluxe or a premium beverage
selection.
Premium host bar
includes: Domestic Beer, House Wine, Liquor, Soft Drinks and Bottled
Water.
Deluxe host bar
includes: Domestic and Imported Beer, House Wine, Liquor, Liqueurs,
Brandy, Cocktails, Soft Drink and Bottled Water
Is water provided on the tables at
dinner?
Yes, ice water will
be pre-poured at the tables, and service will continue as needed
throughout the dinner.
May we bring our
own wedding cake? Is there a change for this service?
Yes, you may bring
your own wedding cake to be displayed near the head table during the
reception and dinner. Should you like us to cut and serve your cake a
fee of $3.00 per plate will apply (not inclusive of tax or gratuities)
What time is the
function room available for decorating? Are their any rules or
regulations?
The function room
will be available the morning of your wedding as stated on the
contract. We may, depending on availability allow earlier access; this
would be determined a few days prior.
You may only use
masking tape to secure your decorations on the walls.
No art work already
present in the room may be modified and or removed.
Fire regulations
require that all candles be enclosed at all times.
Prior to purchasing
or ordering any decoration, please contact your Lord Elgin
representative to ensure that the decorations are acceptable.
What are the costs
should there be any damages?
Should any damage
to the facility occur the Client will be held responsible for all costs
for the replacement of; cleaning of and or refurbishment of items
damaged.
What additional
Services does the Lord Elgin offer?
Based on
availability, power cords, power bars, podium with wired microphone,
wireless internet high speed, easel, and coat check service
Does the Lord Elgin
offer any audio visual equipment?
The Lord Elgin
provides a complimentary podium and P.A system. We would be please to
order any addition items on your behalf though our in-house audio-visual
supplies “Advantage Audio Visual”
What is the
procedure to book an event at the Lord Elgin?
Once we have discussed your requirements and you have verbally confirmed
your event, we will then create a Sales and Catering contract, which
will serve as your contract for you to review, sign and fax back on the
stated date. This will outline your coordinates as well as the dates,
times and number of guests expected for your event and the allocated
function rooms and room rentals. This document will also outline general
terms and conditions, cancellation policy and billing options. Closer to
the date of your event, once all of your exact arrangements are known, a
Banquet Event Order will be created and provided to you with all of your
function details and you will be asked to sign and return this documents
to confirm the arrangements.
Recommended suppliers:
Please feel free to contact us at any time as it would be our pleasure
to schedule an appointment with you to view our facility and to meet
with you personally.
As this is surely a
huge undertaking for you to organize please see the following guidelines
which will help you step by step to not only help you through the
planning process but also aide us in understanding what is needed to
create a seamlessly enjoyable day.
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